Virtual Document Safe Storage

Virtual document safe storage is the process of turning physical files into digital documents that can be used for sharing, storage and accessing. It can reduce the space required to store physical documents https://vdr-software.blog/document-safe-storage-online-solutions-for-ease-management and increase security by locking specific sections of a document to specific users.

Online storage systems are particularly beneficial for companies that handle huge quantities of paper. Paper documents are difficult to monitor and secure without complicated security systems or ad-hoc checkout processes. They are also more susceptible to being lost or destroyed in a natural disaster, such as an fire. Electronic files are easier to track and less likely to be lost. They also resist destruction better.

Egnyte Governance Guide

A virtual document is an object in Documentum that has components files (or children). Component files may be stored in different formats. The logical order of the components is determined by the virtual document author. This ordering may differ from the logical organization of files in an organization based on folders that is similar to a conventional file-folder structure. If the logic of components changes, the entire virtual document needs to be re-ordered according to these changes.

While all businesses can benefit by implementing an online storage system, those which are traditionally paper-based like accountants and law firms can find substantial improvements in productivity after implementing one. With proper controls in place and a secure online document storage system will help secure your data from hackers and keep your workflows running smoothly.