The Minutes of the Board Meeting

The minutes of a meeting of the board are an official record of the proceedings of the board meeting. They are legal records of the discussions and decisions made, they increase the trust of stakeholders and are a source of support for corporate governance goals and ESG, and they help keep directors accountable.

The most important part of minutes of board meetings is the accuracy of notes. Board meetings can be contentious but the minutes should remain objective, even when opinions are being expressed. To protect the board against legal liability, it’s crucial to keep the minutes as objective as is possible.

While you should strive to maintain consistency in format and language from meeting to, it’s also a good idea to make use of a pre-approved minutes for board meetings template to speed up the process. This will ensure that all of the required information is included, such as the minutes of the first meeting, the person who called the meeting to order and if there was a quorum present, all motions taken and how they were decided on as well as any points of order or appeals, as well as the date the board met and adjourned.

Include any other documents given during the board’s meeting, including presentations or reports. These can be added to the minutes of board meetings in an appendix, or listed in a table of contents at the end of the document dependent on the way the board wants to organize their board documents.

https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin